Y'all, being a business owner isn't easy.

Do you ever feel like you are everywhere but nowhere all at the same time in life? I have started writing several blogs but just can’t finish them…  I have a million projects going on and once again, can’t finish them. I am in this weird place in life where I don’t know what I want to do, I don’t know what I want. But what I do know is, I am just all around BURNTOUT and tired.

Ya’ll, being a business owner is not for the faint of heart.

It is TOUGH. Being an Empath business owner is quite frankly Bullshit. (Sorry for the language). And you would think I would have figured this out years ago considering I’ve been in business for over 12 years. But NOPE, my big damn heart💗 keeps getting in the way and in the end, I am the one suffering. Honestly, it has made me someone that I don’t even know how to be or if I even want to be.

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2024 was a year of changes and growth. Some good, some I could have done without. I have fired some of my biggest clients, I have put up boundaries, and now, I am trying to figure out what I want to do with my life. I will share some of my biggest lessons of what NOT to do.

trust me when I say, save this and come back to it. It will save you so much stress.

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I made all the mistakes so you don’t have to.

Don’t do the following.

What not to do:

1: Business is business. I don’t care if you have been with this client since day 1 of your business. At the end of the day, yes, you may have become friends but if you are connected because you are working together it is a business relationship. And the second something starts to go bad in either one of your businesses, it will be affected.

Pro tip: Don’t work with friends. Don’t hire friends. It will ruin relationships. Trust me, I have lost several good friends trying to work together.

2: Do not and I repeat DO NOT let anyone go out of scope on their contact. If the contract states that payment is to be made within 10 days STICK TO THOSE TERMS. The second you bend the rules, they will continue to try and bend them. I am not just talking about payments, but anything in regards to what you are offering them. The contract is there for a reason.

3: Set clear boundaries about work times, especially if you are working from home. I cannot tell you how many times I have had clients calling and texting me from 6 am - 9 pm. If you are not in your office, you are not working. Period. There are a few ways to handle this when they do text/call before or after hours.

• Don’t respond until the next day.

• Respond saying you will get to it the next day, it is after business hours.

4. Build out processes especially as you are starting out. It is the last thing that seems important because you are a one man show. But before you know it, you are slammed, missing deadlines etc. and it is time to hire someone. But what do you give them as a document to follow when you don’t have anything other than what’s in your head?

Unfortunately, I learned this the hard way and I am so very thankful for my employees who have helped and stuck by me and the craziness. In addition to the work, I also had to take extra time to write the processes and train them. It was a shit show.

5. Know your worth. Don’t let anyone take knowledge from you especially for free. You have a business because you are offering a service to someone who doesn’t have your knowledge. It is okay to charge for that service at whatever the going rate is! 

This also applies to knowing what you don’t know. Just because you are the business owner doesn’t mean you know every single aspect of it. I don’t know marketing. I mean if you are reading this then I did something right. But I am not going to continue doing it when my time is better spent in the areas I know.

6. To hire someone make a list of all of the things that you either don’t like doing, or aren’t good at. When you are making their job description use the list and that is what they will be doing. I have done this for the last several years when hiring employees and it has worked beautifully! Throughout the years, as some things get shifted around I will add responsibilities to my employees of things I still don’t like doing or I am not good at doing. I always admit to my them when they are better at something than I am. Which has helped with open communication and they are honest when they are doing tasks that they don’t like doing or even struggle with. It isn’t just about what I don’t like doing, if we can figure out a way to evenly divide the things that we struggle at or really don’t like we will all be happier and more efficient!

Team work makes the dream work!

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What to do:

I hope and pray you are not in the same place I am pulling myself out of. But if you are, it’s okay! As I said before, owning a business is hard. These are the natural cycles of business and I believe in these cycles is when we are able to fix what is broken or hasn’t been working.

I am not going to lie, all of the things mentioned about left me in a mental and financial bind. Before Thanksgiving, I did not want to do anything when it comes to my business and honestly, even thought about closing shop. BUT over the last couple of days I have focused on what I want for my business, side hustle, and overall life. My new handy dandy notebook and I have been turning some pages… The lists below I have been doing for business and personal:

• My Goals.

• What I want for 2025

• What my needs are

• What my wants are

• What went right in 2024

• What went wrong in 2024

• Things I need to change

Since then I feel a little better, not as burnout and almost revamped to get back into it. I am not feeling so scattered and I a little clear path as to what. All of my ideas, wants, wishes and dreams are written down and I have a map of how to get to the next chapter. I can go back and check things off as I get them completed.

I hope these tips save you heartache and stress if use them as a guide of what NOT TO DO. 

Please let me know if this was helpful or if there is any other things you’d like to chat about!

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Business Strategies: Practical Advice for Entrepreneurs

The content of this blog is intended for educational purposes only. It is not a substitute for professional advice. Always seek the guidance of a qualified professional before making any financial decisions. The advice provided is general in nature and should be tailored to your specific entity type and individual circumstances.

This post also include affiliate links.

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You did it! You came up with an idea and started your business. Whew... hard work done! Now sales are starting to come in, you are cranking out the much-desired product or service. Then one day, someone calls to see if their payment went through, or if they still owe you money. You start looking everywhere to find the information, but it is in that red notebook that is SOMEWHERE. Also in that red notebook are the receipts and tally of everything you have spent so far.. Now what?!

Lucky for you, my expertise in business and accounting far surpasses my skills in writing and design. As the proud owner of an accounting firm for over 14 years, I deeply love what I do. However, I craved a creative outlet, which led me here. The best tips are just a scroll away!

I will break down tips for service-based businesses vs. product-based businesses. A service-based business is one that provides services to customers rather than tangible products. These businesses focus on delivering value through their expertise, skills, and labor. Think of accountants, bookkeepers, consulting firms, freelancers for web-designers. A product-based business focuses on creating, producing, and selling tangible goods to customers. These businesses generate revenue by selling physical items that customers can see, touch, and use.

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Overall business tips...

• CREATE PROCESSES. I know when you are just starting out and a one person show that is the last thing you want to do or think is important. but I promise you... it will save you so much headache years down the road. I wish I would have done this from the beginning.

  • While creating these processes, keep in mind that they don't need to be elaborate. However, consider future needs as you develop them.

  • Your processes serve as a guide. They’re not set in stone but reflect how you want things done. As your business grows and evolves, these processes will too, and that's perfectly okay!

  • Setting these up from the start will ease the transition as you delegate tasks to employees and contractors.

• Establish a filing system that suits your needs. For example, you could create a main folder named "Receipts," and within it, organize subfolders by month or vendor. Additionally, consider having a dedicated folder for "Customers" or any other categories that make sense for your workflow. Find what works best for you!

• Develop a consistent naming system for all documents. I worked for a CPA over 10 years ago who was meticulous about file names. Initially, it felt cumbersome, but now, over a decade later, my employees use the same method. It simplifies finding documents. TRUST ME, it saves HOURS of searching.

• If you have a service-based business, track your time meticulously, even if it means switching between 10 clients a day. I cannot stress this enough. As you grow and take on new clients, tracking your time helps you price your services accurately. I've had clients in business for over 10 years who realized they needed to hire employees but, because they hadn't tracked their time, they had no clue whether they needed part-time, full-time, or specific types of staff, or what they could afford to pay them. We track our time daily. This time tracking directly influences payroll and client invoices. Additionally, I can conduct detailed analyses to determine which services are most profitable.

• Do not let all of your tasks live in your head, trust me, things will be forgotten. When you need to do something, put it in a task list. I am more of a paper and person kind of gal when it comes to this. As much as I love technology, I always go back to paper and pen. I created these templates to help keep track of everything I need to do. In addition, I created note pages that has been an absolute game changer when it comes to taking notes. Filling out the information at the top has helped me to stay organized and not lose notes. I don’t feel as scattered.

  • If you are interested in them send me a message and let me know you found them from this blog and I’ll give you a 50% discount.

Daily Task List & Notes: Stay Organized and On Top of Your To-Do List!

I struggled for years to try and keep track of all of the notes and clients tasks. I had notebooks everywhere, sticky notes everywhere so I created this and combined it all into what worked best for me. https://sinspiredmom.etsy.com

• Do I need a business bank account and credit card?

  Description text goes hThe answer is yes and no. This question depends on several factors, such as whether your company is a registered LLC or you're just starting the business and using your Social Security number. For the best advice, consult your CPA, tax professional, or business attorney, as requirements can vary by state. Here are some general tips:

  • Did you create an LLC? If the answer is yes, keep reading...

    • If you formed an LLC, then yes, you should open a separate business account to manage all business transactions. This means keeping all income and expenses in this account, separate from your personal finances.

    • Documents Needed: State requirements may vary, but you will likely need documents from your state and/or the IRS that prove ownership, the business name, address, etc.

  • Using a Social Security Number:

    • If you haven't created an LLC and are using your SSN, that's acceptable. Still, open a separate account (another personal account is fine) to keep business transactions separated from personal ones. This separation will make accounting much easier.

  • Credit Cards: Starting a business often requires extra capital. If personal credit cards are your only option to get started, it is okay use them. Ideally, designate one card solely for business purposes to simplify tracking. Documentation is vital as to what each purchase is for.

  Tip: If you formed an LLC but use a personal checking account, mixing personal and business transactions could pierce the corporate veil. This means if your business gets sued, you, as the owner, might not be protected and could be personally liable. For more information on this consult a business attorney in your state. This is a good article to learn a little more about it Business Transactions: Legal Consequences of Piercing the Corporate Veil - Attorney Aaron Hall

• How do I keep track of expenses?

  Description text goes Document, document, document. There are different ways to do this, and it really depends on what makes you comfortable and your how your systems are set up. It also depends on what type of business you have. If you are selling products then you will probably have significantly more purchases than someone with a service-based business. I always advise clients to create a folder to save receipts in. Dropbox, Doogle Drive, Onedrive etc. Whichever program you decide to use connect it to your phone so when you purchase something, office supplies, gas etc., you can snap a picture of your receipt and save it in your phone as back up.

  I mean, you can keep them in a shoe box, but come tax time it isn’t fun going through it all.

• Do I need accounting software?

  Well... this again depends on your business, the volume of transactions and even more complex reasons. Are you a service-based business or selling products?

  Let's start with service-based businesses.

  Most service-based businesses will submit invoices to their customers for payment. Which means you will have to create an invoice and then submit it to them for payment. There are instances where invoices will not have to be submitted but that's a whole other post. If you are submitting invoices there are so many templates that you can use to submit your invoices without any other software. And this could work! I would come up with the best system for you to do so. Here are some key points when using invoices.

  1. Keep your invoicing numbers consistent. It is so much easier to keep track of if it is in a consistent order.

  2. Whenever you receive a payment make sure to mark the invoice as paid. It can be as simple as typing paid with the date on the invoice.

  Service-based businesses are generally easier to keep track without the use of software because you do not have as many expenses, or sales taxes. Your time is your expense.

  Product-based businesses can sometimes be a little tricky for a few reasons. They have sales taxes which must be figured out and then remitted, figuring out the profit on each item, inventory etc. It is totally possible to do but for this type of business I would advise to get a program to help keep track of everything especially sales taxes.

  There are so many different software that you can use. Programs I am familiar with are:

  • Quickbooks

  • Zoho

  • Shopify

  • Etsy

  Using these programs will help you with tracking sales tax, and some of them will even remit the sales taxes for you.

  If you aren't ready for a program, you can definitely use excel or something like it to keep track of all of the things mentioned above. Since sales taxes are involved, this is one of the main reasons why I advise a program that will calculate sales taxes for you. Not to mention from time to time the rates will change and if you didn't realize it then the wrong amount of taxes will be collected which could cost you money.

  Reconcile your account every. single. month. Whether or not you are using a program it is still good to review all of the transactions. This helps to make sure you have received all of your payments, and that you aren’t double paying for things. Remember when we had the physical check registers and would write down every check that we wrote in the register book? Then each month look at our bank statement and check off every check that cleared. That is what you are doing. This is a HUGE step that people skip doing but it is one of the most IMPORTANT for many reasons. One of them being cash flow. Let’s say you paid something with a check and you look at your bank account and see you have xx amount of dollars. You pay a bill, but didn’t realize that check hadn’t cleared. Then the next day you get into your account to realize it has overdrawn or you are just short because you didn’t realize it hadn’t cleared so now the purchase you were going to make for supplies cannot be made. This is when businesses really start to struggle and lose site of their cashflow. goes here

• The most asked question... How do I pay myself?

  I hate saying this again.. but it really depends on how your business structure is set up.

  You do not have to process payroll or have a payroll company. You can simply transfer the funds from your business account to your personal account. This would be considered an owner's draw and would not be on your Profit and Loss, but instead it would be on your balance sheet.

  Remember: Do not use your business account for personal use.

  Short version: Profit and Loss is your income and expenses only. While paying yourself is technically an expense to the business, it would go on your balance sheet as an equity account. You own the business, it goes to your equity. (This is a whole other post as well about the differences and breakdowns of the 2).

I know this is a lot of information, and I hope this is helpful to you with your next steps in your business. You’ve got this! Don’t let this part of it stop you from growing, or even starting your business. The sky is the limit!

Keep checking back for more business tips and let me know if this was a helpful guide!